MAG Western Region – Committee Meeting Minutes – 10^th June 2001

Wagon & Horses, Bristol. Start – 13:45

ITEM	MINUTE	ACTION
Present	Aine (Chair/WR Rep.), Donna (Admin), Wendy (MP/MEP Liaison), Bill (Events Coord.), Ian Moore (WSM Rep), Pal M (Chippenham), Brian Weekes (Products Off.), Andrew Meredith (Comms. Off.), Derwen Hinds (Glos. Rep.), Eddie (Not Avon Rep.), Julian (Swindon), Kerry Shersby (Bristol), Cath (WRAG Mag).
Apologies	Paul Sysum (Glos.)
Last Meeting Minutes	Ok	Remember non-email people.
Matters Arising	None
	N.C. Report: 9^th June 2001
N.C. Mtg.	No further advances on Mr. Cobbledick’s death (remember video of lorry running into him)	Posters are to go up again offering large reward for info
Job Description	Regional Rep’s need a job description, latest draft dropped	How do you describe this job? Very difficult
Reps ID	Reps to fill in Pink Cards with photos to get ID cards – few have, few knew!	Reps please do it, Aine to get Pink Cards (if you don’t have pic., one will be found)
Board Mtg. Report	MAG Central has insured key people due to resent circumstances	MAG Central office security improved
Data Protection	From July under the Data Protection Act, Reps will be allowed access to their area membership lists	Regional Reps will get/agree local Reps group Postcodes to get corresponding ex & members addresses
NCIS Database	MAG Central will be able to have potential employees vetted for criminal records etc.	Info will only be seen by 2 nominated board members
FEMA Festival	3^rd FEMA Festival, Koksijde, Belgium (free entry)	Special Ferry deals incl. Free Breakdown to encourage attendance
FEMA	Stand-in General Sec. Is doing such a good job & enjoying it so much that he has offered to do it for half the money	When Simon returns in 2002/3, they may share job
Mega Show	Desperate need for Marshals. You get meals etc. in exchange for working	Everyone will enjoy it.
Bike Raffle	MAG has made a profit from the R1raffle	If MAG doesn’t make a profit, she will resign. Income down due to F&M
On-Line	StreetBiker now available online	Site author has put an unfortunate link on page
Strategy Meeting	To be held. Both MAG & BMF have lost members due to not fighting major issues	Eddie mentioned safety clothing VAT etc.
AGC	As MAG is a member’s organisation run through a limited company, there is both a members AGC and a legally required Company AGM (due in October). In 2001, these will be held together in October at Rugby. In 2002, these will be held in April, hosted by WR in W-S-M	AGC 2001 – 27/10/2001 at a basic Rugby venue AGC 2002 – 15/04/2002 at the Winter Gardens, W-S-M
Mulhouse Declaration	Disagreements between Craig Clinch & Neil over this, spread to NC, need to read Network to understand this	WR need to send people to AGC, clashes with the WSM beach races, Sat quiet though
Officers Reports:
Ian - WSM	2 meeting venues now, going well, very busy	Bill’s alternative Flyers seem to work, read them
Brian - Products	Political Irritant design to stay in-house, Lots of stock, modified design also available	More fool them! Buy stuff (why not on WR Web Site?)
Julian - Swindon	No regular active members due to commitments. Same night as Avebury meeting, sometimes as many as 30 turn up.
Paul – Chippenham	Meetings ok	Given tables & display boards for MAG Stand
Wendy – MP&MEP	Letters from MP’s etc., mostly favourable although some total disinterest. Aine points out what a lot of work Wendy does behind the scenes.	Go to local MP’s surgery. Thank you very much Wendy
Derwen – Glos.	18 BrV letters sent out, only 4 replies! Trying to get together with local BMF rep. to start m/c forum for local council	1 reply very favourable
Bill - Events	Lots of things going on, keeps updating calendar	Keep pushing FEMA festival, Sept. 14/15/16
Andy – Comms.	Thames Valley doesn’t have Web/mail facilities so Andy offering his. Agreement sought for sharing emails.	Want to exchange ideas, info etc. Not everything though.
Cath – WRAG Mag Ed.	Distribution problems need people to collect issues. Cath still needs material – thoughts, ideas, views etc. + adverts	Come & collect mags from regional meets. Send stuff
Eddie – Not Avon	Been in contact with Central re Standing Orders. With membership increases, you have to physically change s/o’s. No’s down so meetings once a month on 1^st Tues at Beaufort, High St., Eddie will go every Tues for a while	Tell members that Central getting in touch costs more money. Big thank you to Griff for Duk D trophies
Donna - Admin	I don’t do much! 14^th July Meta Menardi II confirmed, book now! Glos. are arranging a 50/60’s night, 22^nd Sept at The Chequers. I want Bikes, Cars, and Clothes. There will be R&R, Frothy coffee, Ice cream Sundaes etc. Visual displays	Please Help, contact me & tell what you did, bike pictures etc. Can you still Rock & Roll?
Kerry - Bristol	Said hello to everyone. Member turnout good, old & new. People said they wanted to know what’s going on & how.	Getting everyone involved in what committee doing
Aine – Reg. Rep.	Reps meeting, there before 9 & left after 6:30 with only a 40 min break! Coventry from WSM via Bristol & back. AGC working party formed – Bill, Aine, Ian, Donna, Eddie, Brian, Andy – Who else out there? Winter Gardens can stage Mega Bands, 600-800 people, can we do it?	Long day shared by Ian. 1^st mtg. Tues 19/06, Wagon & Horses – email set for this
ACC Q&A	On Sat nights in WSM, you can go to at least 4 pubs & see good bands So, ideas We need a promoter & a good band – nothing ventured, nothing gained This has money making potential, but, cautionary note 600 @ £15 is only £9000. The AGC has got to run perfectly – it will with good organisation, please help, ideas welcome	Do we pay for Mega Band? Lower quality bands not making money, venues closing due to lack of punters. Who do you know? Contact them. Go out & ask. We have the Winter Gardens, WSM so lets use it! Various people going out to see music people they know – Bill, Donna, Der etc.
Duk Dik – Regional Rally	Glos. MAG handed over £1600 clear profit Next Duk Dik in 2002, can Glos. MAG still do it? The region needs them to carry on especially with the new site & holding the AGC the week after.	Thank you & well done all involved. Talk to Paul, if he agrees, he is to be given full rein with it – rotas, working party, organisation
Advertising – WRAG Mag	Rates: £30 – full-page, £20 – half page, £10 – quarter page, £5 – eighth page.	Get someone to advertise to help with printing costs – local bike shops, bands etc.
Bill’s 40^th Party	The Imperial, WSM, 23^rd June	All welcome
Next Meeting	NC – Sat 11/08/2001 WR – Sun 12/08/2001, 13:00 for 13:30 start	I think?
	Meeting close – 16:45
NOTE	Please book now for the Meta Menardi II, 14/07/2001	Contact Donna