Item

Discussion Point

Action

1

Apologies: Bev Hearn (drunk and very disorderly from her birthday bash), Glos MAG. Paul McCullough, Mid-Wilts.

2

A change was made re the A4 riders. Master will be corrected prior to publication on the website.

3

5 – Membership – Di has not emailed Ian Jones re feedback to her letters.

Router – Steve Peake to contact Taff – still outstanding.

[Post meeting note: Steve spoke
to Taff on Sunday, but the router I found wasn't suitable for Troll's
needs - Taff still needs to purchase an ADSL modem/router for Troll.

8 – Filtering Document – Trace not had time to send this document.

4 – Feedback from the Chair on the Lifecycle of the re-launch. We have not yet received a reply to our request after August meeting which was: When was it voted to authorise the re-barnd/relaunch budget of £36k as stated in the Report to NC ref: re-branding campaign 11^th August 2007 NC meeting?

Anne asked to send again.

Di

Trace

Anne

4.

Logo/Re-launch – nothing new on this.

5.

Kath – Balance is £5941.21. Must talk at next meeting about sending some to National Treasurer.

Cheque issued to reimburse Rich Stiling for BSI standards he purchased in 2002 to progress the Manhole Cover Campaign = £141.40p.

Di – nothing to report

Andy K – New club pack is out. This allows clubs to rejoin at their original date of affiliation.

Local CMA have renewed. CMA’s Holy Joe Show lost money this year.

Wild Roses not renewed – Andy to contact them.

New Club – Blue Knights are having a meeting soon and Fergus to let us know the outcome – this is as a result of Troll/Anne speaking to them at the Freewheelers Show.

Royal Enfiled Club – have no interest in affiliating.

MZ Club – now affiliated

Frome Valley, White Tigers, T-Bars have expressed interest in finding out more about affiliation but we need contact names.

Troll – Political front is too bloody quiet. Still intending to resign post at regional AGM. Has taken over WSM website.

Andy M - nothing to report.

Steve Peake - Changed the website.

All Minutes being published.

Andy

6.

Mid-Wilts – Good day at Lysley Arms Bike Show. Needs to get Regional MAG stand back to the garage in WSM. Bill to contact John, Freewheelers.

Numbers at meetings is stable

Party 1^st December at Lysley Arms. During the day run to Cats and Dogs Home.

Forest of Dean - Numbers stable. 4+

AGM – end of October. Trace Observing.

Now have Group Tee Shirts

Club is re-starting in the Forest and Robbie will go along to a meeting to see how they are doing.

Swindon – Group is ‘toddling’ along. 3-8 each meeting.

AGM recently held – Trace voted in as Rep.

Weston & North Somerset – Good numbers to meetings – about 20.

AGM November 21^st – Anne Observing

Group Treasurer is resigning.

NotAvon - 7-8 regulars.

Codrington Arms keen to have a Biker Night – very Biker Friendly.

Bristol – 25-30 regulars.

Had MAG Awareness Day at Riders – successful.

Soup Run today – about 40 bikes with donations of food etc., and also raised £150 cash.

Halloween on 27^th October Mayors Arms

Turkey Trot – 13^th December.

Emergency Rally Site – Kath mentioned that a friend of hers has numerous pieces of land dotted about and would be happy to accommodate either of the Rallies should an emergency arise.

Pink Forms – List of contacts held by Central is out of date. All who haven’t to complete pink forms and forward to Trace with photos.

Andy M to contact Trevor Baird to see what the procedure is for renewal of pink forms.

Glos MAG – BBQ in aid of the flood appeal raised £285. Bit of a mix-up as to who to give it to and this will be sorted at Glos MAG AGM.

Pet Food Run on 25^th November.

Party in February.

Bill

Andy M

7.

NC/BOARD REPORT

Reports from General Secretary and Campaigns Manager will be attached to these Minutes.

1. Modified Job Descriptions have been done for General Secretary and Campaigns Manager.
2. Business Plans – there are now two. One for internal affairs and one for external.
3. 0870 numbers - problem due to change in January 2008.
4. Affiliated Club membership cards have been changed.
5. Regional Rep Support – a co-opted roll for Archie.
6. FEMA finance – looking for sponsors
7. Motorcycle Insurance - E-bike are on the back burner and Bike-Sure coming up with a good deal with a dedicated number for MAG members on any of their insurances.
8. Foundation meeting today – 3 new Trustees are being proposed.
9. Campaign Systems – Trace has volunteered to join a working group along with Trevor Baird, David Short and Ian Mutch to sort out how Political Officers in the field can be given the support they need and to agree Campaigns Strategy involving grass roots more.
10. National Motorcycle Strategy Document – Trace to email this to us so we can check our Local Transport Plan etc.
11. Fred Hill Runs – dedicated page on the MAG website to co-ordinate all the Runs , destinations etc.
12. Remembrance Page – suggested by Anne G for the main MAG website. This was discussed at length and it was declined as it was felt members who had passed on would reflect badly on MAG! [This was discussed in length at our meeting culminating in the fact that death is a part of life and just because we ride motorcycles it doesn’t mean we are going to die riding them. Ian Philips is a good example as are many others who have passed on before their time. See proposal further on.]

m)Activists Training Weekend – 29 Feb to 2 March 2008. This to be held at Stratford-on-Avon. John from Bristol is going. Possibly some from WSM. Names to General Secretary asap.

13. Reps Handbook – to be re-vamp. When it was updated a few years ago many important things were missed out.
14. Dealers – Please distribute posters – available from Central.
15. PLI The Idiots Guide - Trevor has promised this will be published in two weeks.
16. Company’s Banning Motorcycles – please send any information to Central of Companies you are aware of who ban their employees from travelling between sites on PTWs etc.
17. MAG’s 35^th Anniversary – Trace had raised this and asked if anything was planned. Nothing has been. Trace asked if, at least a T-shirt could be produced for purchase to commemorate the occasion.
18. Trace resignation – as Regional NC Liaison at our AGM in January 2008.

Trace

ALL

Remembrance Page – Having reflected upon the decision not to include a Memoriam Page on the main MAG UK website, Anne proposed the following:

"That Western Region host a page on their web-site where the names of MAG members who had passed on were logged. No dates, circumstances etc. just a few words on that person and their activities in MAG"

Seconded: George Legg

Vote: Unanimous.

A short discussion ensued where it was agreed that Steve would set this page up and once it was up and running we would open this up to other Regions to remember their past MAG Activists.

To be reviewed at next meeting.

Steve

8.

GWR Feedback – a Profit and Loss sheet was circulated. Profit of £261.42. Money had been spent this year on some things for the rally which are considered assets.

Next year’s date is one week earlier in September.

Beach Race – Marshalls please around 9.30(ish). 20/21 October.

9.

Ex Display Trailer – it has been suggested by WSM Group that we purchase a Trailer to take all the marquees for our Rallies. This would mean it would be ready to be hitched up and taken to its venue to avoid too many trips back and forth. A discussion ensued about whether this would be weatherproof; where Dave could put it on his farm; security; rat proof; size etc.; cost; maintenance.

Bill to get further information and report back to next meeting.

Robbie to speak to Dave.

Bill

Robbie

10.

David Short – to be invited along as Guest Speaker to Regional AGM.

11.

Regional AGM – Steve produced some coloured cards which would be in place of our usual paperwork notifying members of the event.

A discussion ensued.

Anne and Steve to agree format.

Steve to send pdf to committee for approval.

Denny to bring cards to December meeting to give to Troll for despatch.

Di to get stamps.

Anne to arrange for labels to be sent to Troll in time for first week of December.

Troll to send out in his normal way.

Anne to prepare Agenda, paperwork etc., in time for the AGM

A/Stev

Denny

Di

Anne

Troll

Anne

12.

1. AGC 2009 - there had already been submissions for this but it was decide we would still submit our case. Bill to find out more and liaise with Trace to take this forward to NC.
2. MAG Affiliated Patch – was there one? Anne was sure there was. Contact Image.
3. Glos MAG web-site – revamp.
4. Pink Forms – distributed – complete and send to Trace with Photos etc.
5. Regional Diamond Logo on back sheet of Regional Stand – this was suggested by Troll. Anne to get quotes etc. and Bill/Di offered to transport this down to the manufacturer.
6. Emails referred to Moderator – please contact Andy M to publish if you get this message back.
7. Eddie is on paternity leave for the next 5.5 months. Best to ring him if you need contact as he only accesses his emails infrequently from home. Meeting closed at 5.08

Bill/Trace

Anne

Bill/Di